Pre-register
Visitors submit their details and meeting purpose before arriving—without creating an account.
Institutional visitor security
A safer, faster way to welcome people onto campus.
Uni-VMS brings visitor registration, host approval, gate verification, digital passes, and campus oversight into one secure platform.
Role-based access Auditable workflows Mobile gate operations
One connected workflow
From invitation to exit, every handoff is controlled.
Replace paper registers and disconnected tools with a clear, trackable journey across visitors, hosts, security, and admins.
Review & approve
Hosts approve, deny, or preapprove requests from a secure, role-specific dashboard.
Verify at the gate
Officers verify identity, capture a photo, issue a pass, and update visit status in real time.
Oversee the campus
Administrators manage roles, blocklists, pass templates, audit trails, and reports.
Complete campus coverage
Everything your team needs to manage every visit.
Purpose-built capabilities for university reception desks, security gates, faculty hosts, and campus administrators.
Visitor pre-registration
Capture visitor identity, organization, vehicle, purpose, and destination in one guided flow.
Host approvals
Give hosts a focused inbox for approvals, denials, preapprovals, and personal watchlists.
Secure QR provisioning
Provision security shifts with short-lived, single-use QR tokens and protected sessions.
Live gate operations
Find appointments, verify guests, capture photographs, and track every gate event.
Custom gate passes
Create reusable pass layouts and print the right credential for each visitor category.
Watchlist control
Combine host-level watchlists with centrally managed campus-wide visitor restrictions.
Operational reporting
Review registration, transaction, watchlist, contract, and security performance reports.
Hardware-ready access
Connect approved visits to physical access systems through secure server-side integrations.
Designed around real roles
The right tools for every person at the gate.
Visitors
- No account required
- Fast pre-registration
- Digital entry pass
Hosts
- Approval inbox
- Guest preapproval
- Personal watchlist
Security
- Mobile gate workflow
- Photo verification
- Live status updates
Administrators
- Role management
- Global blocklists
- Reports and audit trails
Security by design
Built for institutional control—not just convenience.
Strong identity, scoped access, short-lived provisioning, typed APIs, and server-side hardware integrations protect every layer.
Short-lived access
Single-use shift QR tokens reduce provisioning risk.
Role-scoped operations
Visitors, hosts, guards, and admins see only what they need.
Traceable decisions
Statuses and reports provide a clear operational record.
Bring clarity to every campus entry
See Uni-VMS in action.
Let us walk your team through the visitor journey, gate workflow, administration controls, and deployment options.